data is destroyed when no longer needed.

e. Information submitted to accrediting organizations.

f. Requests by parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954.

g. In the case of emergencies, the University may release information from education records to appropriate persons in connection with an emergency, if the knowledge of such information is necessary to protect the health or safety of a student or other persons.

h. To authorized federal officials who have need to audit and evaluate federally-supported programs.

i. The results of any disciplinary proceeding conducted by the University against an alleged perpetrator of a crime of violence to the alleged victim of that crime.

j. Requests for "directory information" (see item 9).

Note: The University reserves the right to verify the accuracy of any information contained in what purports to be an official University document (e.g. a transcript or diploma) or is provided to a third party. In addition, degrees (any honors, majors, minors and specializations) are considered public information since they are conferred in a public ceremony.

9. Directory Information

The Ohio State University, in accordance with the Act, has designated the following information about students as public (directory) information:

a. Name

b. Address (local and home)

c. Telephone (local and home)

d. Program of Study (including college of enrollment, major and campus)

e. Enrollment status (e.g. full-time, part-time, withdrawn)

f. Dates of attendance

g. Previous educational agencies or institutions attended

h. Participation in officially recognized activities and sports

i. Weight and height of members of intercollegiate athletic teams

Students have the right to have this directory information withheld from the public if they so desire. Each student who wants all directory information to be withheld (including items to be published in the Student Directory) shall so indicate by completing a Change of Information Form which can be obtained from the Office of the University Registrar or any college/ extended campus office. At least 10 days should be allowed for processing of these requests.

The University receives many inquiries for "directory information" from a variety of sources, including friends, parents, relatives, prospective employers, other institutions of higher education, honor societies, licensing agencies, government agencies, and the news media. Each student is advised to carefully consider the consequences of a decision to withhold "directory information." The University, in all good faith, will not release directory information requested to be withheld, and any requests from persons or organizations outside the University will be refused unless the student provides written consent for the release.

Note: Each Autumn Quarter, the University publishes the Student Directory which is made public. This Directory contains name, college and campus of enrollment, home and local addresses, e-mail address and local telephone. To keep this information from being printed in the Directory, a student must notify the Office of the University Registrar (in the manner described above) no later than the first Friday after the start of the Autumn Quarter. Because the Directory is published only once a year, requests to change a student's information release status after the first Friday of Autumn Quarter (or in subsequent quarters), will not be reflected in the printed Directory. However, changes will be applied to the Student Information System and effect disclosures from it.

10. Complaints, Concerns or Suggestions Any student who has reason to believe that the University is not complying with the Act or this policy should inform the University Registrar in writing. The University Registrar shall promptly review all such allegations. The University's governance group overseeing this policy is the Council on Enrollment and Student Progress.

11. Type, Location, and Custodian of Student Records